At Talent Spaces, we understand that your privacy is important to you, and we recognize the significance of how your personal data is used and shared online. As the Data Controller of the information you provide while visiting our website, we respect and value the privacy of all our visitors.

Please take the time to read this Privacy Notice carefully to ensure a clear understanding. Your acceptance of our Privacy Notice is considered effective upon your first use of Our Site. If you do not accept or agree with this Privacy Notice, we kindly request that you discontinue using Our Site immediately.

• Definitions and Interpretations

In this Notice, the following terms shall have the following meanings:

“personal data” means any and all data that relates to any natural person who can be directly or indirectly identified from that data. In this case, it means personal data that you disclose to us through our website (Our Site). This definition shall, where applicable, incorporate the definitions provided in the Irish Data Protection Acts 1998, 2003 and 2018 and the EU Regulation 2016/679 – the General Data Protection Regulation (hereinafter, “the GDPR”);

“We/Us/Our” means Talent Spaces, a trading name of Upskill Global Limited, a limited company registered in England, with registered address at Collingham House 10-12 Gladstone Road, Wimbledon, London, England, SW19 1QT;

“Our Site” means the Talent Spaces website available at www.talentspaces.co.

• Information About Us

Welcome to Talent Spaces! Our website is owned and operated by Upskill Global Limited, a limited company registered in the United Kingdom, company registration number.11967077, trading as “Talent Spaces.” You can find us at Collingham House 10-12 Gladstone Road, Wimbledon, London, England, SW19 1QT.

As Talent Spaces, we act as a Data Controller for the personal data you provide while visiting Our Site.

• What Does This Policy Cover

This Privacy Notice is applicable solely to your use of Our Site. Please be aware that our website may contain links to other third-party websites. It is important to note that we have no control over the data collection, storage, or usage practices of other third-party websites. Therefore, we recommend reviewing the privacy notices of any such websites before providing them with any personal data.

• Your Rights

As a data subject, the General Data Protection Regulation (GDPR) grants you certain rights, and this Notice, along with our handling of personal data, is designed to uphold these rights:

• The right to be informed about how and why we collect and use your personal data, and for what specific purpose;
• The right of access to the personal data we hold about you. You can request a copy of any of your personal data held by us, where such data is stored;
• The right to rectification. If any personal data we hold about you is inaccurate or incomplete, you have the right to have it corrected;
• The right to be forgotten – i.e. the right to ask us to delete any personal data we hold about you;
• The right to restrict (i.e. prevent) the processing of your personal data;
• The right to data portability (i.e. obtaining a copy of your personal data to re-use it with another service or organisation);
• The right to object to us using your personal data for specific purposes;
• Rights with respect to automated decision making and profiling;
• The right to withdraw your consent at any time, where we are relying on your consent to process your personal data. However, please note that this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

If you wish to receive any additional details about our data privacy practices, exercise any of the rights mentioned above, or submit a complaint, please contact us via email at info@talentspaces.co (or by using the details provided below), and we will do our best to address the issue and hopefully resolve it for you.

If we are unable to address your concerns to your satisfaction, you also have the right to lodge a complaint with the UK’s Information Commissioner’s Office (ICO). More info at www.ico.org.uk

• How We Use and Share Data

Any personal data which is collected through the use of Our Site will be processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We comply with our obligations and safeguard your rights under the UK Data Protection Act 2018 and the EU General Data Protection Regulation (GDPR).

We provide our partners with anonymised, aggregated reports based on the collected data. These insights enable them to make informed decisions and implement targeted strategies to enhance their recruitment processes, ensuring a more positive, inclusive, accessible, and equitable experience for all candidates.

All data collected is anonymised and aggregated, ensuring that individual responses remain confidential. We do not share any personally identifiable information with our partners or any third parties.

We will use the personal data which you submit through Our Site in the following ways:

• Data Collected: Name, email address, and phone number (and any other contact detail provided).
• Purposes/activity: Get back to you if you complete our ‘Contact Us’ form, request a demo of our web-app, inquire about our Services or register for one of our events / webinars.
• Legal basis for processing: Your consent.
• Data Collected: IP address, browser type, device make and model, geolocation, etc.
• Purposes/activity: To assist the proper operation and functionality of our site.
• Legal basis for processing: The processing is necessary to support our legitimate interests in managing our business, improving our Services, maintaining website security, and analysing/monitoring network traffic.
• Data Collected: First and last name, email address
• Purposes/activity: To notify you about changes to our Data Privacy Notice
• Legal basis for processing: The processing is necessary to support our legitimate interests in managing our business (to keep our records updated and to study how website users use our services).

Please note that your use of Our Site will not result in the sharing of any of your personal data with any third parties for any purposes, subject to the following limited exceptions:

Service Providers:

Carefully selected companies that provide services for or on behalf of us, such as companies that provide us with cloud hosting solutions, or IT and IT infrastructure network support, and/or website security. These providers are also committed to protecting your information.

Other Parties When Required by Law or as Necessary to Protect Our Services:

For example, it may be necessary by law, legal process, or court order issued by governmental authorities to disclose your information. They may also seek your information from us for the purposes of law enforcement, national security, anti-terrorism, or any other issue related to public security. Please rest assured we will challenge any such request that we believe may be unfounded and/or invalid.

Other Parties with Your Consent or at Your Direction:

In addition to the disclosures described in this Privacy Notice, we may share information about you with third parties when you separately consent to or request such sharing. If any personal data is transferred outside of the UK or the EU/EEA, we will take every suitable step in order to ensure that your personal data is treated just as safely and securely as it would be within the UK or the EU/EEA under applicable Data Protection Legislation.

• Partner-Focused Feedback & Research

At Talent Spaces, we value the insights and experiences of candidates and other stakeholders across our partner organisations. We conduct research and collect feedback to help our partners understand and enhance their recruitment processes, particularly in terms of inclusivity, accessibility, and equity.

• How We Collect Data on Behalf of Our Partners

We facilitate surveys, questionnaires, and other feedback mechanisms on behalf of our partners to gather anonymous candidate feedback through surveys and questionnaires. This helps our partners assess and improve their recruitment processes, ensuring they are inclusive, accessible, and equitable.

• Types of Data We Collect

The types of data we collect on behalf of our partners may include:

• Experience Data: Feedback on each stage of the recruitment process, including application, screening, interviews, and assessments.
• Demographic Data: Non-personally identifiable information (e.g., age range, gender & ethnicity) to assess diversity and inclusion efforts.
• Perceptions and Opinions: Candidate perceptions of the organisation’s brand, values, and commitment to diversity and inclusion.

We strictly adhere to data protection regulations and ensure that all data collection is conducted ethically and transparently.

• How and Where Do We Store Your Data

We only store your personal data for as long as necessary for the purpose(s) for which it was first obtained. The criteria used to determine our retention periods include (i) the length of time we have an ongoing relationship and/or provide our services; (ii) whether there is a legal requirement to which we are subject; and (iii) whether the retention is advisable in light of our legal position (such as in regard to applicable statutes of limitations, litigation or regulatory investigations).

Please contact us if you wish to obtain further information concerning our retention periods (see the ‘Contact Us’ section below).

We are committed to protecting the security of your personal data. We use a variety of current best practices security technologies and procedures to help protect and secure your personal data from unauthorised access, use and/or disclosure. As effective as modern security practices are, no physical or electronic security system is entirely secure. We have however implemented a plethora of strict internal guidelines and security controls to ensure that your privacy is safeguarded at every level of our organisation.

• Your Participation

Your participation in these feedback and research activities is entirely voluntary. However, your valuable input plays a crucial role in helping our partners create more inclusive, equitable, and effective recruitment processes.

• International Data Transfers

We carefully select our business partners and third-party service providers to ensure that, insofar as is possible, data remains within the UK or the EU/EEA.

However, the use of our website may from time to time involve the transfer, storage, and processing of your personal data to other countries outside of the UK or the EU/EEA (“third countries”). In such occurrence, we will take all appropriate technical and organisational measures, in compliance with applicable law, to ensure that personal data remains protected. Such measures include, among others, the use of EU Standard Contractual Clauses as a data transfer mechanism, as approved by the EU Commission.

Please note that we may be requested by law, legal process, or court order issued by governmental authorities to disclose information. We hereby warrant and represent that if we are ever compelled by a valid and binding legal request to disclose any data, we will challenge it insofar as possible, and, in any case, disclose only the minimum amount of data necessary to satisfy the request.

• Questions or Concerns

If you have any questions or concerns about our data collection practices or how your feedback will be used, please don’t hesitate to contact us at info@talentspaces.co

• Contacting Us

If you have any questions about Our Site, this Privacy Notice, or, more broadly, our data protection practices, feel free to contact us via:

email at info@talentspaces.co

post at Collingham House 10-12 Gladstone Road, Wimbledon, London, England, SW19 1QT

• Changes to Our Privacy Policy

We may change this Privacy Notice from time to time, and you will be notified of any changes by a notification posted on Our Site. We recommend that you check this page regularly to keep up-to-date. This Privacy Notice was last updated In July 2024.